Under Contact data file, select the Permanent file check box if you wish to save the selected contacts and fields for future use. Existing document - to browse for the existing document that you wish to use for the merge.New document - to create the document file from scratch.Contact fields in current view - if you've configured your view so that only the fields to be included in the merge are displayed.All contact fields - if you want all of the contact fields to be used in the merge.Only selected contacts - if you've selected the contacts that you want to email to.
Select your Outlook contactsįirst off, you need to choose which of your contacts to send an email to. For convenience, we'll break down the whole process into 6 meaningful steps. If all the people you want to address are already in your Outlook Contacts folder, you can perform a mail merge directly from Outlook.
Mail merge is a process of creating mass emails tailored for each recipient by taking data from a database, spreadsheet, or other structured file.īasically, you prepare your message template putting placeholders where appropriate, and a mail merge pulls the recipient's details (such as a name, email address, etc.) from a source file and inserts them into an email in the place of the placeholders.Įventually, everyone's happy - recipients feel unique and valued getting an individual message addressing their specific concerns, and you enjoy an improved engagement rate ) How to do a mail merge in Outlook